Note: Before writing a letter, take a moment to check on the cancellation policy of the particular company. Individual Purchase Order Cancellation Letter Sample Thank you for your quick attention to this matter. If you have any questions you can reach me at or at 55. Kindly send written confirmation of my cancellation. I expect you will credit our account with a full refund for AMMOUNT that was paid according to the agreement signed by both of us within 10 working days. Today is five days past the agreed date, and we have not received any notice from you about the delay. It is for DOLLAR AMOUNT.Īs agreed by you, the goods were to be delivered to this address on or before DATE. This letter is a formal request to cancel the order REF. Name of Person responsible for taking orders Name of Company Representative who is cancelling the order Note: The following example purchase order cancellation letter is a basic template that can be easily customized to fit a variety of circumstances.īusiness Purchase Order Cancellation Letter Example Business Purchase Order Cancellation Letter Example Copies of any receipts, invoices or purchase orders.A request for written confirmation of the cancellation.

The reason for the cancellation (optional).The time the cancellation should be completed.The list should include the size, color, quantity and inventory number of the items being cancelled.

A list of items not being cancelled if they are on the same purchase order.

A list of name of items being cancelled.

The order number of the items being cancelled.

The information that should be included in the purchase order cancellation letter: The letter should be short and firm, giving all the required information in a clear format. Cancelling a purchase is usually disappointing because the consumer or business was counting on receiving the products, but, even if they feel disappointed and somewhat angry, they should be polite when writing a letter. If the consumer decided that they cannot afford the products or do not need them, they should also feel free to cancel their order. The most common reason for cancelling an order is when a supplier doesn’t honor their commitment and fails to deliver the goods on the agreed date. Businesses also cancel purchase orders. Some companies have a time limit in which cancellations must be made. It is more likely the cancellation will be effective if the time between the purchasing and cancellation is short. Consumers should not wait to cancel a purchase.

Sample of lpo template